Resources for staff and researchers

If you are preparing a project proposal, thinking about publishing your work, or getting your final research report ready for submission the resources and guidelines below should provide you with the essential information and templates you need:

Research project proposals

From time to time, crcCARE calls for research project proposals from our partner organisations

Prior to submitting a proposal, Project Leaders are to contact the relevant Program Leader (see Programs) to discuss their proposal. Completed project proposals are to be emailed to that leader for consideration. 

To be accepted for consideration by crcCARE, submissions must use the correct, project proposal template. For more information on the reporting requirements for crcCARE projects, please contact to request copies of the report templates.

Each time a call is made for proposals, please access the template from this webpage to ensure you are using the current version. 

Once assessed by the relevant Program Leader, research project proposals are forwarded to internal crcCARE staff for processing and quality control. Project Leaders will receive a written notification regarding the outcome of their proposal submission (see the Project proposal decision flow chart).

Risk plan

Project proposals need to include a risk plan, in which the Project Leader must identify all project risks, their likelihood, impact and mitigation strategies to be used (see the sample risk plan).

Requesting approval to publish

crcCARE Pty Ltd is committed to the diffusion of knowledge from the research activities the company funds. crcCARE is also committed to protecting the intellectual property that is generated through its funded research and to ensure that publication is consistent with the protection and potential commercialisation of that intellectual property. To that end, a process for seeking authority to publish results from the funded research is outlined as follows (as per Clause 44 of the Participants Agreement).

Publication Approval and Collection System (PACS) 

All publications must be introduced via the online request to publish website. The request for approval to publish online form must be completed and submitted, with the Program Leader’s approval, to crcCARE at least 30 days prior to the intended publication date/conference. crcCARE will confirm its decision to the author within 30 days, and may be subject to any conditions reasonably stipulated by crcCARE.

To be accepted for consideration by crcCARE, submissions must use the PACS website. The flowchart on page 3 of the guideline document provides an overview of the process.

crcCARE Technical Report and referencing style guides

Although intended for use with crcCARE Technical Reports, the Technical Report style guide can be used as a guide to the correct style (typeface, font size, headings etc) for other crcCARE reports.

All crcCARE publications are required to comply with our referencing style guide. If there is a document you wish to reference for which a style has not been outlined in the guide, please contact the communications team (at, who will assist you in finding the correct format.

Guidelines on use of crcCARE laboratory notebooks

crcCARE requests that its laboratory notebooks are maintained all by all employees, Participant staff and Students that carry out laboratory work. Such a record of inventive steps and laboratory work ensures the integrity and protection of any intellectual property (IP) generated in the course of crcCARE projects.

The laboratory notebook should include chronological documentation of idea through to demonstration of the invention to support any subsequent IP appraisal.

Guidelines for notebook use:

  • Please read the guidelines provided on the introductory pages of the notebook
  • Complete the details on the notebook cover and introductory pages describing the area of research, project number, supervisors and your name with contact details
  • Use pages sequentially
  • Include references to provide context and added understanding of contents
  • Do not remove pages
  • Do not write in pencil – use a pen
  • Any inserted content must be signed across the insertion and the underlying page
  • Cross out and sign any empty pages
  • Have your notebook regularly witnessed by your project supervisor
  • Laboratory notebooks and their contents remain the property ofcrcCARE

For further information on notebook use, contact Adam Barclay at or on +61 429 779 228. 

Final Research Reports

A Final Research Report provides a complete account of the project including an executive summary, approach or methodology, key findings and publication listing. The length of the final research report will vary depending on the nature of the project and its outcomes.

Authors are required to use crcCARE’s Final Research Report template and adhere to crcCARE’s Technical Report style guide and referencing styleIf a PhD thesis results from the project, this will be regarded as meeting the requirements of a Final Research Report, so a separate final research report is not required.